01
Model
Create and publish your Workforce Profile.
Employees · qualifications · recurring availability · work rules
- Foundation
- Workforce Profile
- Availability
- Recurring windows
- Version
- Published
MAG OptiAISchedAIEmployee SchedulingBeta
Schedule the Right People for the Shifts That Matter.
Build staffing plans from qualifications, availability, coverage requirements and work rules. Review uncovered demand and employee hours before choosing a plan.
Model your workforce. Prepare the staffing period. Review a plan against your real requirements.
Prefer to explore first? Start free14-day trial · lower limits. Beta access requires approval.
Built for workforce planners
Shifts and coverage
Cloud-based Pro Console
Guided evaluation
The staffing challenge
A Roster Has to Work for the Whole Team.
Shifts compete for people, qualifications and available hours. A staffing plan needs to connect all three.
Challenge 01 / 05
Coverage Gaps Hide in the Roster
A filled calendar does not always mean a covered shift.
Each shift has its own demand. A plan needs to account for who can actually work it, rather than simply distributing names across a week.
Impact
Inspect assigned and uncovered demand for each shift.
The challenge is more than filling a shift.
It is building a staffing plan that reflects your coverage requirements, available employees and work rules.
Why MAG OptiAI
A Smarter Way to Plan Employee Schedules.
Keep your reusable workforce foundation separate from the requirements of each staffing period.
One Reusable Workforce Foundation
Maintain employees, qualifications, recurring availability and work rules in a published Workforce Profile.
A Plan for Each Staffing Period
Use Staffing Scenarios for dated shifts, demand, active employees, availability exceptions and preferences.
Decisions Grounded in the Results
Review shift coverage and employee hours, inspect the timetable and export assignment data.
Your workforce context stays connected.
Published Workforce Profiles anchor the reusable foundation. Staffing Scenarios hold the shifts, demand and exceptions for each planning period.
Process
How We Work
From your workforce foundation to a staffing plan you can review.
MAG OptiAI guides your team from describing the staffing problem to reviewing alternatives and choosing a plan.
02
Prepare
Create a Staffing Scenario for the period.
Dated shifts · demand · active employees · exceptions
- Period
- Planning horizon
- Demand
- Required staffing
- Exceptions
- Dated availability
03
Configure
Choose scheduling settings and priorities.
Applicable constraints · solver · runtime
- Rules
- Hours and rest
- Solver
- Supported options
- Priority
- Shift requirements
04
Schedule
Validate your inputs and run the scheduling model.
Build assignments from the workforce and scenario you supplied
- Validate
- Input readiness
- Schedule
- Assign eligible staff
- Inspect
- Run outcome
05
Review
Inspect the plan before putting it into use.
Shift coverage · employee hours · weekly timetable · exports
- Coverage
- Assigned and uncovered
- Hours
- Employee totals
- Assignments
- Timetable and exports
06
Test Alternatives
Explore supported changes to the planning problem.
Keep the baseline context and review the alternative outcome
- Baseline
- Current staffing plan
- Change
- Supported adjustment
- Review
- Alternative outcome
07
Compare & Decide
Choose a staffing plan with its trade-offs in view.
Compare coverage, workload and the requirements behind each result
- Baseline
- Current requirements
- Alternative
- Adjusted requirements
- Decision
- Coverage and workload
Core capabilities
What Employee Scheduling Can Do for Your Organization
A connected workflow for representing your workforce, scheduling shifts and inspecting the outcome.
Publish a Workforce Foundation
Reuse a published Workforce Profile across staffing periods.
Represent Qualifications
Record employee qualifications and specify those required by a shift.
Set Recurring Availability
Describe normal availability windows, including overnight windows.
Smarter schedules.
Better decisions.
Define Shift Demand
Set dated shifts, required staffing, qualifications and priorities.
Include Hours and Rest Rules
Supply daily and weekly hour limits and minimum rest requirements.
Validate Before Scheduling
Check the inputs before running the selected scheduling model.
Apply Dated Exceptions
Represent availability changes for the scenario’s planning period.
Review and Export the Plan
Inspect coverage by shift, employee hours and weekly assignments.
Publish a Workforce Foundation
Reuse a published Workforce Profile across staffing periods.
Represent Qualifications
Record employee qualifications and specify those required by a shift.
Set Recurring Availability
Describe normal availability windows, including overnight windows.
Apply Dated Exceptions
Represent availability changes for the scenario’s planning period.
Define Shift Demand
Set dated shifts, required staffing, qualifications and priorities.
Include Hours and Rest Rules
Supply daily and weekly hour limits and minimum rest requirements.
Validate Before Scheduling
Check the inputs before running the selected scheduling model.
Review and Export the Plan
Inspect coverage by shift, employee hours and weekly assignments.
All in one place.
Everything you need for informed scheduling decisions.
Employee Scheduling in action
See the Plan Behind the Roster.
Review who is assigned, when they work and where demand remains uncovered. This example explains the concept; it is not a measured scheduling result.
Coverage and employee hours belong in the same review.
Inspect the weekly timetable alongside coverage by shift and hours by employee. An assignment is useful only when the plan fits the qualifications, availability and work rules you supplied.
Begin with your own staffing requirements and review the reported outcome before using the plan.
Weekly staffing planIllustrative
| Employee | Mon | Tue | Wed | Thu | Fri |
|---|---|---|---|---|---|
| Team member A | 08:00–16:00 | 08:00–16:00 | Rest | 08:00–16:00 | Rest |
| Team member B | Rest | 12:00–20:00 | 12:00–20:00 | Rest | 12:00–20:00 |
| Team member C | 12:00–20:00 | Rest | 08:00–16:00 | 12:00–20:00 | 08:00–16:00 |
Who it’s for
Is Employee Scheduling a Good Fit for Your Team?
For teams that need shift coverage and have the workforce information to represent it.
Workforce Planning Teams
Maintain employee qualifications, normal availability and the work rules used for planning.
Shift-Based Operations
Prepare dated shifts, staffing demand and availability exceptions for each period.
Managers Reviewing Coverage
Inspect uncovered demand, employee hours and assignment data before adopting a plan.
Every workforce is different. Evaluate whether the supported scheduling model represents your requirements before relying on the plan.
The Employee Scheduling Beta
Real Problem. Real Evaluation. Real Impact.
Bring your staffing challenge and evaluate the fit with your organization’s information.
What You Get
Access for a Real Evaluation
Apply for approved beta access suited to evaluating your staffing problem beyond the smaller trial limits.
A Guided Workforce Setup
Model your employees, qualifications, recurring availability and work rules in a reusable profile.
Planning with Your Requirements
Prepare dated shifts, demand and availability exceptions for your own staffing period.
A Direct Feedback Channel
Discuss setup difficulties, missing requirements and practical usability with our team.
Results You Can Inspect
Review coverage, employee hours, timetable assignments and supported planning alternatives.
What We Ask From You
A Defined Staffing Problem
Bring a planning period, coverage requirements and the decisions your team needs to make.
Usable Workforce Data
Provide relevant employee qualifications, availability, work rules and shift requirements. Anonymized data is welcome.
Practical Feedback
Tell us where the model fits, where setup is difficult and which requirements need attention.
A Review of the Outcome
Check the generated staffing plan against your operational needs before using it.
Real Problem
Real Evaluation
Better staffing decisions.
A real-world evaluation with your organization.
Bring your staffing problem and real or anonymized workforce data. We will review the fit and help you get started.
Employee Scheduling Beta
Frequently Asked Questions
What to know before evaluating your workforce and shift requirements.
What information do I need?
Start with employees, qualifications, normal availability and hour and rest rules. Your Staffing Scenario adds dated shifts, demand, active employees, availability exceptions and preferences.
How do profiles and scenarios differ?
A Workforce Profile is the reusable foundation. A Staffing Scenario uses a published profile version and holds the requirements of a particular planning period.
Can I represent availability changes?
Yes. Keep recurring availability in the profile and add dated availability exceptions in the scenario.
Can shifts require qualifications?
Yes. Employee qualifications and required shift qualifications determine who is eligible for an assignment.
What if some demand is uncovered?
Review coverage by shift, uncovered demand and the reported outcome. The product does not promise that every set of requirements can be fully covered.
How is the trial different from beta access?
Start Free begins the existing 14-day trial with lower limits. A larger beta evaluation requires an application and approval by our team.
Does this guarantee compliance with employment law?
No. The scheduler works with the supported rules and information you supply. Your team must review the plan against the policies and legal requirements that apply to your organization.
Can we evaluate with anonymized data?
Yes. Use consistent employee identifiers and retain the qualifications, availability and requirements needed to represent the problem.
How do I apply?
Use Apply for the Employee Beta to reach the existing beta application journey. Our team reviews applications and confirms the fit for an evaluation.
Still have a question?
Talk to us about your employee scheduling evaluation.
Ready to get started?
Ready to Evaluate Employee Scheduling with Your Organization’s Data?
Tell us about your shift coverage and workforce requirements. We will review your application and confirm whether the current Employee Beta is a good fit for your organization.
No payment requiredApplication reviewed by our team